Planning
Project timeline template
Weeks across the top and workstreams down the side, for a plan everyone can read.
What it is
A project timeline shows the plan with weeks across the top and workstreams down the side. Each note is a task in one week and one stream. It reads like a simple Gantt chart that the whole team can edit.
When to use it
- For projects with a fixed end date and several teams involved
- To show who has to finish what before the next step can start
- For events, office moves and launches where the order matters
How to run it
- 01
Set the weeks
Write the weeks or sprints across the top, ending with the deadline.
- 02
Add a row per workstream
Give each team or area its own row, like Facilities, IT and People.
- 03
Place the tasks
Put each task in the week it should finish. Draw a connector when one task has to wait for another.
- 04
Update it weekly
Move tasks that slip and check what they push back. Everyone works from the same link, so nobody plans from an old copy.
Opens a new board from this prompt:
"Timeline for organising a two-day company conference for 150 people over eight weeks"
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