Conceptboard alternative
Prompt Board vs Conceptboard, for small work teams that want a free plan
Conceptboard is a whiteboard from Germany, built for companies and public bodies that have to answer for where their data sits. Its pricing table puts every plan in German data centres, and it holds ISO 27001, 27017 and 27018 certificates. That table gives the free plan 3 active boards with 100 objects each. Its terms of use offer a free platform "for personal use" and a paid one "in teams and closed user groups within the scope of commercial use". This page is for small teams at work that want a free whiteboard and don't need certified hosting in Germany. If you do need it, this page will tell you to stay.
Conceptboard details come from Conceptboard's own pages: pricing, terms of use, data security, on-premises, product, features and release changelog, and its help centre. We read them on 3 November 2026. We have not tried a free account or asked Conceptboard how it applies its terms. Those terms (last modified 8 May 2024) say the German version prevails, and it offers the free platform "für den privaten Gebrauch". The help centre's plan names (PRO, Premium, Business, Enterprise, Education) differ from the pricing table's, so rows quote them as written. Where the two disagree, the row gives both with the date of the help article. Where a row names no plan, we found none on those pages. Prices are in euros, before VAT. Check Conceptboard's pricing page before you decide.
Pick Prompt Board if
- You're a team at work and want to stay on a free plan. Conceptboard's terms offer its free platform "for personal use" and a paid one for teams in commercial use. Prompt Board's terms set no such limit
- You want more than 3 active boards without paying. Prompt Board's free plan has no board limit and each board holds up to 5,000 objects, where Conceptboard's pricing table gives you 3 active boards with 100 objects each
- You want the AI to draft a board, a flowchart or a mind map from a sentence, up to 20 times a day per person. Conceptboard's pricing, product and feature pages list no AI
Stay with Conceptboard if
- Your data has to stay in Germany or on your own servers. Prompt Board's database runs in the USA, and you can't host it yourself
- Procurement asks for ISO certificates, single sign-on, audit logs or an EVB-IT contract. We have none of them
- You run workshops with voting, a timer and live moderation, all from Starter in its pricing table. Or you want a chat on the board, which its help centre says is "available to all users on the same board", or video calls, which it says are "only available to our PRO users"
- You plan work on the board with tasks and want Jira or Azure DevOps tickets there too. Its help centre offers those two to "all PRO teams, Enterprise customers and On-Prem solutions"
| Feature | Prompt Board | Conceptboard |
|---|---|---|
| Who the free plan is for | Prompt BoardOur terms set no personal-use or non-commercial limit on the free beta. We may limit or end it, with four weeks' notice by emailAhead | ConceptboardIts terms of use (last modified 8 May 2024) offer a free platform "for personal use" and a paid one "in teams and closed user groups within the scope of commercial use". A help page edited 22 July 2026 speaks of "a free non-commercial license". If your team uses Free at work, read them |
| Boards on the free plan | Prompt BoardUnlimitedAhead | Conceptboard3 active boards in its pricing table, meaning "boards that can be worked on in parallel". Unlimited from Starter. Its help page "Free Account Limitations" (edited 9 October 2026) says free accounts "are not limited in the number of boards they can create and share" |
| Objects per board | Prompt BoardUp to 5,000 | Conceptboard100 on Free, and its help page doesn't count "scribbles, lines, or hand writing". Unlimited from Starter |
| Templates | Prompt Board51 starter templates, plus your own saved from any board | ConceptboardOver 150 in English and German on every plan. Team templates from AdvancedAhead |
| Uploads | Prompt BoardImages up to 10 MB each, 300 per board | ConceptboardFiles such as JPEG, PDF and Word. 10 MB each on Free, 25 MB on Starter, 50 MB on Advanced, 100 MB on Corporate & Government in its pricing table. Its help page "How to Add Content" (edited 25 November 2025) says "restrictions do not apply" on Corporate or Special Plan accountsAhead |
| Feature | Prompt Board | Conceptboard |
|---|---|---|
| Tools | Prompt BoardSticky notes, 5 shapes, text, connectors, a pen, frames and images | ConceptboardSticky notes, shapes, connecting lines, text boxes, scribble, highlighter and tasks. Its help centre lists tables for "Premium, Business, Enterprise or Education plans"Ahead |
| Live editing | Prompt BoardLive cursors, changes sync about once a second | ConceptboardReal-time collaboration with user cursors |
| Comments | Prompt BoardThreads pinned to the board, with replies and resolve, free | ConceptboardA comment tool with replies and @mentions |
| Sharing and guests | Prompt BoardView or edit links on the free plan. Viewers need no account, editors sign in | ConceptboardEditor, reviewer and reader roles. Guests on Free: the pricing table marks "Guest contributors" as not included. A help page edited 9 October 2026 says "an unlimited amount of Guests on a free board", as "a Reader or Reviewer" |
| Voting, timer and live moderation | Prompt BoardNot yet | ConceptboardAll three from Starter, not on FreeAhead |
| Presenting | Prompt BoardPresent frames as slides, free | ConceptboardSlides and sections on the board, which you can click through or hide. Live moderation from Starter |
| Video calls and chat | Prompt BoardNo | ConceptboardVideo calls, "only available to our PRO users" and "not present on free boards" in its help centre's words. A chat on the board, "available to all users on the same board"Ahead |
| History and approvals | Prompt BoardNot yet | ConceptboardBoard history and approval requests from AdvancedAhead |
| Tasks | Prompt BoardNo | ConceptboardTasks and Kanban on the board. Jira and Azure DevOps tickets import as tasks, "available to all PRO teams, Enterprise customers and On-Prem solutions" in its help centre's words, once a team admin enables themAhead |
| Feature | Prompt Board | Conceptboard |
|---|---|---|
| Draft from a sentence | Prompt BoardA board of frames and sticky notes, a flowchart or a mind map, 20 requests a day per person, freeAhead | ConceptboardNot listed on its pricing, product or feature pages, or in its release changelog |
| Sort and summarise sticky notes | Prompt BoardClusters sticky notes into themed frames and writes a summary noteAhead | ConceptboardNot listed on those pages either |
| Feature | Prompt Board | Conceptboard |
|---|---|---|
| Where data lives | Prompt BoardDatabase in the USA (AWS us-east-1). No choice of region | ConceptboardGermany (AWS) on every plan in its pricing table. IONOS or StackIT for an added fee from Advanced. Provider and region of your choice on Special PlansAhead |
| Self-hosting | Prompt BoardNo | ConceptboardOn-premises on Special Plans, in a closed network if you need oneAhead |
| Certificates | Prompt BoardNone yet | ConceptboardISO 27001, 27017 and 27018Ahead |
| SSO and audit logs | Prompt BoardNo | ConceptboardSSO for an added fee on Advanced. SSO and audit logs on Corporate & GovernmentAhead |
| Feature | Prompt Board | Conceptboard |
|---|---|---|
| Export formats | Prompt BoardPNG and SVG, whole board or a selection | ConceptboardPDF or PNG of a board, PNG of a selection, CSV tables of a board. Sections on professional boardsAhead |
| Integrations | Prompt BoardNone yet | ConceptboardMicrosoft Teams and Webex from Starter in its pricing table, but its help pages say both are for "all Conceptboard users" (edited 19 November 2025 and 4 July 2024). Jira and Azure DevOps for "all PRO teams, Enterprise customers and On-Prem solutions". Its product pages also list Confluence, Google Drive, OneDrive and DropboxAhead |
| Cost | Prompt Board€0. Paid plans are planned, and there is nothing to buy yetAhead | ConceptboardFree plan with the limits above, offered "for personal use" in its terms. Starter €5 per user a month, from 1 user. Advanced from €10, 12 months for 10+ users. Corporate & Government from €14, 24 months for 100+ users. 30-day trial on Starter and Advanced |
Our take
If your data has to stay in Germany, stay with Conceptboard. Its pricing table puts every plan in German data centres, it holds ISO 27001, 27017 and 27018 certificates, and larger customers can run it on their own servers. Prompt Board's database is in the USA and we hold no certificates, so we would not pass that review. Conceptboard also has voting, a timer and live moderation from Starter, video calls that its help centre limits to "PRO users", and chat and tasks on the board. We have none of those.
Prompt Board is for a small team at work that wants a free whiteboard. Conceptboard's terms of use (last modified 8 May 2024) offer its free platform "for personal use" and a paid one "in teams and closed user groups within the scope of commercial use". Its help page on removing a user (edited 22 July 2026) says that user is "downgraded to a free non-commercial license". We don't know how Conceptboard applies this wording, so if your team works on Free, read the terms. Prompt Board's terms set no such limit. The free plan has no board limit, each board holds up to 5,000 objects, and the AI drafts a board from a sentence up to 20 times a day per person. Conceptboard's Starter plan costs €5 per user a month and lifts its 3 active boards and 100 objects, so weigh that price against the workshop tools and integrations you would give up.
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